A meeting of Llanfrynach Community Council took place on Friday 30th June 2023 at 4pm at Llanfrynach and Cantref Community Hall.
In attendance
Cllr. Jackie Williams (Chair), Cllr. Phil Kendrick Cllr. Julia Phillips and Cllr. Gareth Watkins.
Also In attendance: Keren Bender, Clerk
The Chair opened the meeting by welcoming all and thanking them for attendance.
Apologies for absence – Cllr. Jason Palmer, Cllr. Charles de Winton and Cllr. Hannah Jones.
1. Declarations of Interest - None.
2. Minutes from previous meeting.
Minutes of the meeting on the 18th May 2023 were approved as a true record.
3. Matters arising from the minutes.
The bingo machine has been ordered and was expected to be delivered week commencing the 20th May 2023, Clerk to follow up with the company.
The Clerk reported the lease between PCC and the Community Council on the Groesford Village Hall and the land surrounding it runs until 2030.
It has been established a cheque was raised to renew the website, however it was not presented, clerk to contact the provider and forward contact details to Cllr. Watkins.
Action Clerk
Clerk to investigate if funding can be sourced to purchase a wheelchair friendly picnic table.
4.Public Participation - provision for members of the public wishing
to take part:
There were no members of the public in attendance
5.Correspondence
None received
6.Llanfrynach and Cantref Community Hall and Ty Bach update.
The telephone box had been boarded up, still awaiting a decision from the insurers. It was reported a consultation had taken place concerning the future of the phone box, there were 38 responses of which 27 wanted the phone box to be removed with 11 wanting it to remain. Of the 11 a number wanted the opportunity to fund raise to replace the phone box at a cost around £5k. An update expected at the next meeting.
7. Groesffordd Village Hall update.
It was reported the bench in the bus shelter was in a poor condition.
To be placed on the agenda for the July meeting.
Action Clerk
8. Planning Applications:
No Planning applications had been received.
9. Playground Equipment.
a. The birds nest swing – delivery of four metal posts and four upright posts had been accepted and are being stored at the home of Cllr. de-Winton
It was agreed to seek quotes for the work to be carried out. Action Clerk
10. Financial Issues
a. Invoices for approval & b. Payments for approval
Caloo- Posts for birds nest swing- £1869.60 – online banking
Zurich – Insurance renewal- £613.95, three-year deal
J.Hughes- Internal Auditor- £60
OVW- Training -£35, previous cheque 901 cancelled.
All were approved for payment
c. Online Banking Update
The Clerk reported the Community Council had been successful in setting up online banking and that she was registered with delegate powers, which means the clerk can process payments but cannot authorise payments. The Councillors with authorising status now need to fill in further forms to give them access to the internet banking system. Clerk to pass out the forms and once completed the forms must be posted to the Business online banking address.
Action Clerk
d. Audit
The Clerk informed Councillors the Audit has been signed off by the Internal Auditor with no issues raised.
Councillors agreed the Chair should sign off the Audit on their behalf.
The Clerk will now lodge the audit with the External Auditor at the Welsh Audit Office.
Date of next meeting will take place on Thursday 20th July 2023 at 7.30pm as a hybrid meeting at Llanfrynach and Cantref Community Hall
